{"id":505,"date":"2022-10-11T15:10:27","date_gmt":"2022-10-11T15:10:27","guid":{"rendered":"https:\/\/www.promastergroups.com\/jspm\/?page_id=505"},"modified":"2022-10-27T17:57:22","modified_gmt":"2022-10-27T17:57:22","slug":"administrative-and-secretarial-functions","status":"publish","type":"page","link":"https:\/\/www.promastergroups.com\/jspm\/administrative-and-secretarial-functions\/","title":{"rendered":"Administrative and Secretarial Functions"},"content":{"rendered":"\t\t
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Administrative and Secretarial<\/span>Functions<\/span><\/h3><\/div>\n <\/section>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We have a team of experienced and hard-working staff that tends to day-to-day property operations.<\/p>

JSPM\u2019s spectrum of integrated property management and maintenance services includes:<\/p>

  • Advise the Client on matters relating to the administration of the Property particularly on the Strata Management Act (757) and the relevant Regulations.<\/li>
  • Comply with the requirements of the laws relating to property.<\/li>
  • Assist the Client to uphold the Rules and Regulations and make recommendations to the Client for improvements.<\/li>
  • Keep the Client informed on all matters regarding the maintenance and management of the property and any changes of regulations relating thereto. Make recommendations to the Client for the improvement of the Property.<\/li>
  • Attend promptly to all correspondence, statutory notifications and enquiries on behalf of the Client.<\/li>
  • Arrange and take out adequate insurance against fire and third party liability and any other risks as directed by the Client.<\/li>
  • Arrange all Management Meetings and record and circulate minutes of the meetings, whenever required.<\/li>
  • Liaise with contractors, solicitors, auditors and relevant government authorities, etc.<\/li>
  • Attend to all complaints, queries and suggestions on all maintenance matters. Proper records should be kept of the complaints etc.<\/li>
  • Apply for all necessary government licenses, certificates or approvals including statutory inspection certificates in respect of lifts, firefighting equipment, pumps, generators, swimming pools, etc.<\/li>
  • Ensure that all applicable laws and regulations rules or bye-laws including the current Building Control Act, and the Building Maintenance & Strata Management Act are complied with.<\/li>
  • Ensure that documents, records and architectural, structural and M & E drawings are properly kept and maintained.<\/li>
  • Keep and maintain all statutory books as required by law.<\/li>
  • Attend to the drafting and preparation of all legal contracts and agreements by the lawyers of the Client.<\/li>
  • Arrange for the selection and recruitment of supporting staff as required.<\/li>
  • Ensure the confidentiality of sensitive documents and not entrust the copying of those documents to outside parties.<\/li>
  • Establish and oversee the implementation of a set of procedures for dealing with specific emergencies such as fire and floods.<\/li>
  • Provide and submit all necessary statistics and returns to Government bodies and\/or statutory boards as required by law and\/or requested by the relevant bodies\/boards.<\/li>
  • Prepare or arrange for the preparation of specifications and documents for the calling of tenders or quotations for such works as may be required on the common property.<\/li>
  • Evaluate tenders or quotations and advise on the selection and appointment of service contractors and such other specialist contractors as may be required by the Client.<\/li>
  • Prepare specifications and documents for the calling of tenders for the repainting and redecoration of the said Property or such other works as may be required on the common property and assist the Client in the selection of contractors, sub-contractors and specialists and the programming of such repairs\/replacements.<\/li><\/ul>\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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    \n \n \n\n \n \"Workspace. \n <\/div>\n <\/div>\n\n<\/section>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

    Administrative and SecretarialFunctions We have a team of experienced and hard-working staff that tends to day-to-day property operations. JSPM\u2019s spectrum of integrated property management and maintenance services includes: Advise the Client on matters relating to the administration of the Property particularly on the Strata Management Act (757) and the relevant Regulations. Comply with the requirements […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-505","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/pages\/505","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/comments?post=505"}],"version-history":[{"count":30,"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/pages\/505\/revisions"}],"predecessor-version":[{"id":986,"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/pages\/505\/revisions\/986"}],"wp:attachment":[{"href":"https:\/\/www.promastergroups.com\/jspm\/wp-json\/wp\/v2\/media?parent=505"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}